Documents for trucking
1. Shipper application
A shipper’s application is a document submitted by the shipper in writing for further processing of the Airway bill (AWB), which contains the instructions of the shipper on the preparation of the contract of carriage and the implementation of the carriage. Based on the application of the shipper, the carrier fulfills its obligations arising from the contract of carriage. The signature of the shipper confirms his full responsibility for the information provided and his responsibility for possible damage that the carrier may suffer.
2. Air waybill
A freight air waybill (hereinafter referred to as AWB) must be issued for each air freight. AWB (Air waybill) is a document certifying:
- the conclusion of an agreement for the carriage of goods by air between Ural Airlines and the consignor;
- conditions of transportation and acceptance of cargo OJSC Ural Airlines.
The terms of the contract contained in the air waybill are a summary of the main provisions of IATA Resolution 600 b (Air waybill - conditions of contract).
AWB must be in paper form and must accompany the goods prior to delivery to the consignee.
AWB must be completed in accordance with the above IATA Resolution.
The text of the terms of the contract and other information, the names of the columns, blocks, other typographical data on the form of the air waybill must be made in Russian or English.
The package of the Airwaybill of OJSC Ural Airlines includes eight copies with the following markings, order and color design:
- Original 3 (for the shipper) - Blue;
- Copy 8 (for the Agent) - White;
- Original 1 (for the airline) - Green;
- Original 2 (for the consignee) - Pink;
- Copy 4 (receipt in receipt) - Yellow;
- Copy5 (additional copy) - White;
- Copy 6 (additional copy) - White;
- Copy 7 (optional copy) - White.
A maximum of five copies of copies marked “Copy XX” (additional copy) may be included in the package of the air waybill, where “XX” means the number of the copy of the air waybill.
By signing AWB, the consignor acknowledges the terms of the contract, they are indicated on the back of AWB, and the conditions for the carriage of goods by Ural Airlines.
Entering Cargo Status on AWB
If the appearance, packaging and condition of the cargo are not satisfactory, the sender must indicate in the air waybill its actual appearance and condition. If the goods handed over for transportation have special properties or require special conditions of carriage, the sender must indicate this on the air waybill. However, if the sender does not do this, Ural Airlines is entitled to put a mark in the “Handling Information” column in the cargo air waybill on the actual form and condition of the cargo, its special properties and transportation conditions, as well as clarify the mark made earlier , having assured such correction by the signature of the responsible person and a stamp.
Nature of cargo, dimensions and number of seats in AWB
An exact description of the cargo should be included in the following fields of the airwaybill:
- Name and quantity of cargo (incl. Dimensions or volume) - this field shall indicate the name of the cargo, dimensions (maximum width, length and height), packaging;
- Number of seats;
- Gross weight;
- Kg (units).
If dimensions are not described and / or cannot be included in the AWB at the time of picking, then the total volume should be included. The definition of "No Dimensions available" is not valid.
The mark on special cargoes is put in the field “name and quantity of cargo”; it must correspond to IMP IATA codes (for example, AVI, HEA, PEM, PEF). The code defines the requirements for processing and transportation on the aircraft of the Airline.
The total number of seats is the sum of the shipper’s cargo seats that were delivered to the pick-up point by the carrier or his agent, packed for ease of handling (for example, Euro-pallets with cargo, cardboard packaging and / or bags of any type, shrink-wrapping individual cargo packages )
The number of factory packages is not equal to the number of places (for example, small packages with medical preparations). The shipper is fully responsible for the compactness and durability of each loading place. The height of the pallet should always be included in the height of the package.
Note. The actual number of individual seats of each cargo dispatch (SLP) should be shown in AWB / under SLAC - see example below.
The shipper must provide the carrier with written consent for the possible unpacking of such SLPs, if the situation requires this, especially to account for the cargo capacity of this flight.
The carrier is allowed to unpack only in extreme cases and he always acts in the interests of the sender.
If unpacking is performed in this case, then the change in the number of seats should be clearly reflected in AWB - in the column "Processing Information - Handling Information". The employee who made the unpacking decision is required to sign and legibly the surname in the same AWB column - “Handling Information”.
Note. SLAC stands for Shipper Load and Count - this is the number of places for each loadable place. An indication of the number of places and units of measure should also be provided.
If a consignment consisting of several places cannot be loaded on one flight, it can be divided into several parts - partial dispatch of goods based on Resolution IATA 600d.
An original AWB issued for full shipment, including other documentation, must be shipped with the first shipment. In the AWB, the “Handling Information” field (and in all other copies and copies of AWB accompanying the rest of the shipment) should indicate “Partial Shipment” and indicate the actual number of seats and weight in the shipped part (First Part).
The copy of AWB that accompanies the remainder is labeled, respectively, “Partial Dispatch - Balance“ (Second Part).
For an interline transfer, an additional AWB of at least 5 copies for each part sent can be prepared.
Each set must have the same carrier code, serial number and original number of AWB, the same data in the "Handling Information" field, and must have a record that the cargo is part of the cargo that was transferred earlier, and indicate the carrier of the first part of the cargo.
3. Accompanying documentation
The accompanying cargo documentation, in addition to the air waybill, includes all permits, commercial, packaging and other documents that are attached to the air waybill by the consignor in order to ensure proper handling of cargo at the airport of transfer, transit and destination, as well as delivery of the goods to the recipient at the destination airport. Such documents include, without condition of limitation of this list:
- veterinary and phytosanitary certificates;
- the shipper's declaration of dangerous goods and proper confirmations, permits, certificates prescribed by the current rules for the transport of dangerous goods (hereinafter referred to as the documents attached to the Declaration);
- certificate of the sender for live animals and appropriate certificates, permits, confirmations, instructions prescribed by the current rules for the transport of live animals (hereinafter referred to as the documents attached to the certificate);
- issued permits for the import of certain categories of goods according to the requirements and restrictions of the countries of import;
- commercial invoices;
- packing lists and lists of things;
- shipper's instructions for handling special categories of goods;
- documents of state bodies issued for the carriage of goods 200.
In addition to the package of accompanying documentation, documents drawn up at the airport of departure or transfer of cargo by the Carrier or the Carrier's Handling Organization in individual cases and for certain categories of goods required for air transportation of goods and cargo at the destination and transfer airports are attached, for example:
- checklist of acceptance for the transport of dangerous goods;
- a checklist for receiving live animals;
- documentation confirming the pre-flight inspection of the cargo;
- malfunction report during the carriage of cargo, etc.
The accompanying documents required for air transportation and ground handling should be placed in a sealed envelope to which the air waybill should be attached. In cases of sending cargo in parts on two or more flights, the original air waybill and the package of accompanying documentation must follow with the first part of the cargo shipment.